Corporate Governance Apprentice

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A new vacancy exists within the Legal Department for Corporate Governance Apprentice undertaking a Business Administration apprenticeship course (Level 3).

Purpose of post:

  • To provide administrative support to the SMMT Company Secretariat and Legal Department
  • To provide secretarial support to the Legal Committee, Finance Board and the SMMT Charitable Trust Fund
  • To liaise with and respond to enquiries from internal and external colleagues and stakeholders
  • To assist with ad hoc projects and the development of the Company Secretariat function

Qualifications / Skills / Attributes required by job holder:
(Describe with referent to abilities/qualifications such as report writing, oral presentation, accuracy, reliability, administrative, interpersonal, confidentiality, computer use, professional, managerial, languages etc)

  • Educated to A-level or equivalent
  • Confident and articulate, with good communication skills and a keen eye for detail
  • Highly motivated with good interpersonal skills and ability to form excellent working relationships
  • Organised, with ability to multi-task and work under pressure to meet tight deadlines
  • Reliable, positive and enthusiastic team player with strong sense of shared objectives and goals
  • Self-starter with a pro-active approach, a strong sense of initiative and ability to work independently
  • Proficiency in MS Word, Excel, PowerPoint, Outlook and Internet
  • Flexible, and willing to get involved with ad hoc and sometimes short notice requirements
  • A keen interest in developing business support skills, and particular interest in Corporate Governance

Main duties include:

General company secretarial administration, including:

    • Maintaining the corporate calendar
    • Drafting / issuing circulars
    • Assisting with company insurance policies enquiries and renewals
    • Assistance with financial audits
    • Drafting reports and records as required
    • Assisting with committee terms of reference maintenance and reviews
    • Updating briefing and director’s packs for the corporate and trustee roles
    • Monitoring the Company Secretariat mailbox
    • Maintaining statutory and company secretarial registers and records
    • Maintaining and filing appointments as appropriate
    • Filing statutory forms with Companies House

Board and Committee meeting administration, including:

  • Maintaining actions and planners
  • Issuing notices and invitations
  • Producing meeting packs
  • Assisting with meeting logistics
  • Minuting some committee meetings

Wider / Legal department administration as required, including:

  • Maintaining a register of principal contracts across the SMMT group
  • Providing administrative support to the Legal Department as required
  • Updating CRM records
  • Responding to colleague and external communications
  • Assisting with other ad hoc duties / projects as required.

Method of Application:

Prospective candidates should e-mail [email protected] with a CV and covering letter quoting your salary expectations.

Early applications are encouraged as interviews will take place and the position offered before this date if a suitable candidate is found.

The post Corporate Governance Apprentice appeared first on SMMT.

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